Academic Policy

Class Attendance

A student is considered enrolled only if his/her name appears in the official class list. No grade will be given to any student whose name is not in the official class list. Attendance is checked every class starting the first day of classes based on an official class list issued by the SRMD. Late enrollees and those who have not attended the first day of class shall be marked "absent".

Maximum Allowable Absences

A student who has incurred absences of more than twenty percent (20%) of the total class hours for the term in any subject shall be given a grade of FDA or "Failure Due to Absences".

Tardiness and Habitual Absences

A student who comes to class late, that is beyond 15 minutes from the scheduled start of the class meeting, shall be marked "Tardy". Three (3) Tardy marks are equivalent to one (1) absence. A student who leaves the classroom and stays out for the duration of the class period without the faculty member's permission shall be marked "Absent".

Excused Absences

  • For excused absences as determined by the College Associate Dean / Department Chairperson, students will be marked "Excused" / "E"
  • Absences due to the following reasons may be considered excused:
    • Illness (The student must present a medical certificate from the Health Services Department or a medical certificate authenticated by the University Physician)
    • Death of a family member (The student must present an authentic copy of the death certificate)
    • When the student represents the University in academic/non-academic activities (An excused letter approved by the College Associate Dean and/or Executive Dean must be presented to the faculty member/s concerned)
    • When the student is an official participant in legitimate campus activities (An excused letter approved by the College Associate Dean and/or Executive Dean must be presented to the faculty member/s concerned)
  • The filing of request for excused absence should be done at least three (3) days before the concerned activity except in case of illness or death of a family member wherein the request can be done on the day the student returns to class

Responsibility of Student Who Misses Classes

A student is held responsible for all assignments and for all lessons missed, regardless of the reasons for his/her absence,. including Excused Absences.

Interruption of Classes

All forms of interruption of classes shall not be allowed except in cases of emergency as determined by the faculty member concerned. Any pertinent concerns shall be coursed through the Executive Dean / College Associate Dean or the Head of Student Affairs.

Probationary Policy for Freshmen and Transferees

  • Freshmen and transferees admitted on probationary status under the "Agreement of Undertaking" must achieve a GPA of at least 2.75 in the first academic term of enrollment
  • Failure to achieve a GPA of at least 2.75 in the first academic term of enrollment automatically places the student on first academic probation in the succeeding semester as provided for under Conditional Retention Policy for Upper Classmen

Conditional Retention Policy for Upperclassmen

First Academic Probation

Students who have completed the fourth semester of study in LPU obtaining a GPA of less than 3.5 for any semester thereafter shall be placed under first academic probation. They shall be allowed to enroll a maximum load of 15 units for the subsequent semester and must pass at least 60% of the load.

Second Academic Probation

Students who fail to comply with the conditions for the 1st academic probation shall be placed under Second Academic Probation. They shall be allowed to enroll a maximum load of 12 units for the subsequent semester and must pass at least 75% of the load and earn a GPA of at lest 3.0 at the end of the semester.

Suspension

Failure to comply with the conditions for Second Academic probation shall be result in an Academic Suspension for the immediately following semester.

Non-Readmission

Inability to perform according to prevailing academic standards after an academic suspension may result in non-readmission for subsequent semesters.

Retention Policy for BS Accountancy and BS Pharmacy Students

  • Students who enrolled in the BS Accountancy program must meet the grade requirements as provided for in the retention policy for BS Accountancy students, and must pass the retention examination
  • Students who enrolled in the BS Pharmacy program must meet the grade requirements as provided for in the retention policy for BS Pharmacy student and must pass the retention examination

Minimum Study Load

A student who reduces his semestral load to nine (9) units or less, without justifiable reason, shall be given warning. Failure to improve academic performance shall warrant non-readmission.

Transfer Credentials

A student who intends to leave LPU Cavite shall apply for transfer credentials with the Student Records Management Department (SRMD).

  • The student must settle all obligations and accountabilities in full and secure the necessary clearances from offices and departments concerned before transfer credentials are issued
  • Transcript of Records requested for transfer purposes shall be sent directly by the SRMD to the school where a student intends to transfer. Said transcripts may not be hand-carried
  • A student who transferred to another school may re-enroll in LPU Cavite upon presentation of required documents

Examinations

A student is required to take all scheduled tests/examinations: preliminary, midterm, final and/or completion tests/examinations. Failure to do so shall mean a grade of Fifty Percent (50%) for the missed preliminary and midterm examination as provided in the official transmutation table, and a mark of INC (Incomplete) for the missed final examination. A student is required to secure a permit and present it before taking any scheduled test or examination.

Conduct of Examinations

Faculty members shall personally administer examinations. Proctoring shall be allowed for departmental examinations and in special cases, subject for approval by the Executive Dean / College Associate Dean.

No Take-Home Examinations

Take-home examinations in lieu of the preliminary, midterm and/or final examinations shall not be allowed. Except in selected subjects identified by the college, practical examinations, projects, presentations, field trips and other activities of similar nature shall not be considered as substitute to major examinations.

No Exemption from Major Examinations

No student shall be exempted from taking any major examination.

Completion Examinations

A student who misses a preliminary, midterm and/or final examination due to valid reasons may be given a completion test/examination upon submission of the corresponding documents, subject to approval by the Executive Dean / College Associate Dean. Application for the completion examination shall be filed at the College. Failure to complete a missed test/examination on the date set shall result in a failing grade for the missed examination.

  • A missed preliminary test must be completed not later than six (6) school days after the last day of the preliminary examinations
  • A missed midterm test must be completed not later than six (6) school days after the last day of the midterm examinations

The schedule and conduct of the completion examination for missed preliminary midterm examinations shall be arranged by the faculty member concerned without the grace period.

  • A missed final examination shall be completed not later than one (1) semester from the close of the semester during which the student was not able to take the final examination. Students who are not able to complete their Practicum / Work Integrated Learning / OJT requirements within the currently enrolled semester are given the grade of "INC". For serious medical reasons or prolonged illness, the student shall be allowed to complete the missed final examination within one (1) year from the close of the semester during which the student missed the final exam. If the faculty member is no longer connected with LPU, the college chair or his /her authorized representative can arrange the conduct of the completion examination
  • A missed examination shall incur a grade of 50%. After the completion exam for prelim or midterm, the grade og 50% shall be replace with the new exam grade in the class record of the faculty member. For final exams, a mark of INC shall be replaced with the new exam grade in the class record of the faculty member and the final/overall grade shall be recomputed by the faculty/authorized representative in the college

Qualifying Examinations for the Engineering Academic Programs

Students of the Department of Engineering who satisfactorily completed the first two (2) years of their respective curriculum shall be required to take the Qualifying Examination for Engineering (QEE). The examination shall be administered after the distribution of the final grades for the second semester. The date of the examination shall be announced promptly by the College.

Graded Examination Booklets/Graded Optical Media Resolution (OMR) Sheets

Graded final examination booklets and/or graded Optical Media Resolution (OMR) sheets shall be submitted by the faculty members and kept at the Office of the College Associate Dean for a period of one (1) year.

Grading

Grading System

  • A final grade report shall be issued at the end of each academic term
  • All subjects offered in LPU will use grade points as final as final marks, except FDA (Failure Due to Absences), DRP (Dropped), NA (Never Appeared), and INC (Incomplete)
  • Students who are not able to take the final examinations or are not able to submit the final requirement in a subject shall be given a grade incomplete (INC)
  • LPU adopts the following grade point system with the following percentage equivalents and descriptions:
GRADE POINTS
PERCENTAGE EQUIVALENT
GENERAL DESCRIPTION
1.00 99-100% Excellent
1.25 96-98 Outstanding
1.50 93-95 Superior
1.75 90-92 Very Good
2.00 87-89 Good
2.25 84-86 Satisfactory
2.50 81-83 Fairly Satisfactory
2.75 78-80 Fair
3.00 75-77 Passed
5.0 Below 75 Failed

Other Marks:

"FDA" (Failure Due to Absences)
"NA" (Never Appeared)
"DROP" (Dropped)
"INC" (Incomplete)

Bases of Grades

  • The following factors shall be considered in the computation in grades:
Preliminary Period Grade - 33.33%
Midterm Period Grade - 33.33%
Final Period Grade - 33.33%
Final Grade - sum of all the period grades
  • Each grading period is composed of the following:
Class Performance = 60%
Major Exam = 40%
  • A final grade with a percentage equivalent which has an excess of .5 shall automatically rounded off to the nearest whole number (Example: 84.5 should be rounded off to 85). After which, the grade point is determined. (Example: 84.5 should be rounded off first to 85; 85 is therefore equivalent to 2.25)

General Policies on Grading

  • The final grade shall be computed according to the official formula in the computation of grades
  • In addition to Practicum,/OJT and Research/Thesis/Feasibility Study/Project Design, the grade of "INC" shall be given to students who will not be able to take the final examination
  • Thesis subjects shall be graded as presented on schedule. Oral defense for undergraduate theses shall be done by the student(s) before members of the panel. The final grade shall be given by the thesis adviser
  • All completion tests/examinations must be scheduled within prescribed period. Students who fail to take completion examinations as scheduled shall be automatically given a transmuted grade of 50% for the missed examination. If completion was processed beyond the deadline of the encoding of grades, the SRMD's authorized staff shall be responsible in encoding the final completion grade
  • For subjects dropped before midterm examinations, a student shall be marked "Dropped" in the grading sheet, provided there is compliance with the following requirements:
    • The dropping form duly signed by the instructor/professor concerned and approved by the Dean must be filed with the SRMD on or before the first day of the midterm examinations
    • The dropping form must be filed before the student exceeds the maximum allowable absences as provided for in this Handbook
  • A student who drops after the midterm examination for extraordinary and valid reasons, such as serious illness, shall be marked "Dropped in Good Standing" in the grade sheet provided. The student secures a clearance from the Dean/Head of Student Affairs along with the approval of the College Dean/Chairperson, and complies with the followimh requirements:
    • Must not have incurred a midterm failing grade in the subject being dropped
    • Must not have exceeded the maximum allowable absences
    • Must not have been found guilty of violating any provision of the Handbook
  • Final grades are distributed by the SRMD not later than two (2) weeks after the end of final examinations. Any concern regarding final grades may be entertained by the College not later than the succeeding regular semester

Computation for the Grade Point Average

The computation of grade point average (GPA) in all credited subjects shall be as follows:

  • Credit units for each subject are multiplied by the grade earned to obtain the credit point per subject
  • The resulting credit points are added
  • The total number of credit points is divided by the total number of credit units to obtain the GPA. The GPA is then computed to two (2) decimal places
  • For GPA computation purposes, a descriptive grade of Failure Due to Absences (FDA) or Never Appeared in any subject is equivalent to 5.00
  • Dropped (DRP) or Incomplete (INC) remarks shall not be included in the computation of the GPA
  • Grades in NSTP shall not be included in the computation of the GPA

Student Evaluation

All third year students are required to undergo an evaluation process, administered by the SRMD, which begins on the first week of second semester and enads on the last day of December. Student evaluation is designed to help a student monitor his/her academic progress and assume responsibility for the completion of all curricular requirements before graduation.

Graduation

  • Students who have satisfactorily completed the prescribe curricular requirements of a particular academic program shall be eligible for graduation and shall be allowed to join the Commencement Exercises
  • All candidates for graduation are required to attend the graduation orientation arrange by the SRMD
  • All applications for graduation of incoming fourth year students (for four-year programs) and incoming fifth year students (for five-year programs) must be filed with the SRMD within the prescribed period as indicated in the policies
  • Names of canditates for graduation shall be posted by the SRMD before the end of the term immediately preceding the term when the candidate is expected to graduate

Honors and Awards

Dean's List

Outstanding scholastic achievement shall be recognized at the end of each semester through the publication of the Dean's List. To qualify, a student must:

  • Carry no less than the regular curriculum load for his or her course
  • Must have a grade point average of at least 1.75
  • Must not have a grade lower than 2.0 in all academic subject inclusive of P.E.
  • Must not have been subjected to disciplinary action during the semester

No Dean's List is issued during the summer term.

Graduation Honors

To be eligible for graduation honors, students must comply with the following requirements:

  • Residence
    • For SUMMA CUM LAUDE: four-year residence for four-year degree program; five-year residence for five-year degree program
    • For MAGNA CUM LAUDE: three-year residence for four-year degree program; four-year residence for five-year degree program
    • For CUM LAUDE: two-year residence for four-year degree program and three-year residence for five-year program
  • Academic Load
    • An academic load of at least eighteen (18) units each regular semester or as indicated in the curriculum
  • Grade Requirements
    • For SUMMA CUM LAUDE - a grade point average of at least 1.25 with only (1) grade of 1.75 in any academic subject
    • For MAGNA CUM LAUDE - a grade point average of at least 1.5, with only one (1) grade of 2.0 in any academic subject
    • For CUM LAUDE - a grade point average of at least 1.75, with only one (1) grade of 2.25 in any academic subject
    • For HONORABLE MENTION - a grade point average of at least 1.75, with no failing grade in all subjects